Join the National Chimney Sweep Guild

National Chimney Sweep Guild

This content has expired.

About NCSG

July 2009 Minutes

DRAFT MINUTES – NOT YET APPROVED
National Chimney Sweep Guild
Board of Directors Meeting
June 25, 2009
Meeting held online and via teleconference
 
President Brooks called the meeting of the National Chimney Sweep Guild Board of Directors to order at 11:05 a.m.

Directors Present: Jim Baynes, Jeremy Biswell, Randy Brooks, Russ Dimmitt, Dennis Dobbs, Stephen Kuber, Mark Maynard, Diane Pilger, Bob Priesing, George Stroup, Jay Walker

Staff Present: Mark McSweeney, Melissa Heeke
 
Guests Present: Ken Lincoln, Howard Rowell
 
Mark McSweeney explained the threefold purpose for this special meeting:
- To discuss feedback received from the membership over the past month in order to determine if there are changes/updates that the board would like to make to the proposed amendments to the bylaws prior to putting them out to the membership for a vote.
- To determine if the board would like to put the proposed amendments out to the membership for a vote as a single package or as single amendments.
- To determine the most effective logistical method to put the changes to representation into affect given that they pass a vote of the membership.
 
A discussion was held regarding inquiries and comments received from membership, both one-on-one and at the town hall meetings. Mark Maynard stated that he had contacted each of the members from his region. Mark McSweeney stated that nine members, excluding NCSG board members and members of the governance task force and staff, attended the three town hall meetings. 
 
A discussion was held regarding an additional proposed amendment to Article VI, Section 2 (re: Officer Eligibility) which statesthat only those directors elected by the Voting Members are eligible to serve as President or Vice President. There was consensus that this additional wording should be added.
 
A discussion was held regarding an additional proposed amendment to Article V, a new Section 12 (re: delay of effective date for board transition) including the logistics of determining continuous representation assuming regional reorganization.
A motion was made by Russ Dimmitt and seconded by Jay Walker to submit the bylaw changes to the membership including the two following additional proposed amendments:
Additional proposed amendment to Article VI, Section 2 (re: Officer eligibility):
Section 2.   Election and TermThe Board of Directors shall elect the officers from among the elected members of the Board of Directors who have served as Directors for at least nine (9) months at the time of the nomination. The Board of Directors shall elect the Officers of the Guild at the annual meeting, or, in the case of vacancies, as soon thereafter as convenient. All Officers shall hold office for one (1) year or until their successors are duly elected and installed. Such election shall be held annually at the Board of Directors meeting immediately preceding the Annual Meeting of the membership. At the Annual Meeting immediately following the Board of Directors meeting, the newly elected Officers shall be installed in their offices.  All officers shall hold office for one (1) year or until their successors are duly elected and installed. Directors eligible for office shall have served on the Board of Directors for a minimum of nine (9) months immediately prior to election. In addition, to be eligible to serve as President, the Director shall have served as an officer for a minimum of one (1) full term in accordance with this Article VI, Section 2, except in the case of the Vice President filing the vacated term of the President in accordance with Article VI, Section 3. In addition, to be eligible to serve as President or Vice President, the Director shall have been elected by the Voting Membership of the Guild in accordance with Article V, Section 3b. New offices may be created and filled at any meeting of the Board of Directors. Officers shall be eligible for reappointment to the same or any different officer position. No officer may serve more than five (5) three (3)consecutive full or partial terms in the same office, but may be re-elected to that office following the intervention of one (1) year.
And
Additional proposed amendment to Article V, Section 12 (re: delay of effective date for board transition):
Section 12.  Effective Date of Certain Provisions.  Sections 1 and 3d of this Article V shall become effective uponthe earlier of the adjournment of, or the Seating of the new Directors at, the NCSG Board Meeting immediately preceding the NCSG's 2010 Annual Meeting. Until such time, the provisions of Sections 1 and 3d of Article V of THE bylaws as adopted in January 2003 shall remain in effect.
Voting in favor (6): Jeremy Biswell, Russ Dimmitt, Dennis Dobbs, Diane Pilger, Bob Priesing, Jay Walker. Voting against (3): Stephen Kuber, Mark Maynard, George Stroup. Abstain (1): Jim Baynes Motion passes.
Further discussion was held regarding logistics of the mail election. Ballots will be mailed from the Guild office during the week of July 6, 2009.
A motion was made by Mark Maynard and seconded by Dennis Dobbs to amend the proposed changes to read that the terms remain at three years. Voting in favor: Dennis Dobbs, Stephen Kuber, Mark Maynard. Voting against: Jim Baynes, Jeremy Biswell, Diane Pilger, Bob Priesing, George Stroup, Jay Walker. Motion fails.
A motion was made by Russ Dimmitt and seconded by Jay Walker to adjourn the meeting. All in favor. Motion passes.
The meeting was adjourned at 1:25 p.m.