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August 2000 Minutes

Since the official minutes of the board meetings are only intended to convey what actually transpired, here are the minutes with a bit of the discussion and some commentary included in italics to help you understand how and why a decision was made. Remember...the offical minutes are larger and in plain type, and everything in italics is just summary. If you have questions, please don't hesitate to call either your regional or one of the at-large directors. Better yet, come on down to the meetings. All board meetings are open to all members and you are cordially invited to attend to watch, listen, and offer your opinion in person. We'd love to see you there.

National Chimney Sweep Guild

Board of Directors Meeting

August 19, 2000

Indianapolis, IN

The meeting was called to order by President Conant at 9:17am.

Directors Present : Steve Pietila, Marion Schroll, Jim Baynes, Paul Hempel, John Pilger, Michaele Dempsey, Bob Fish, Jerry Isenhour, Jack Pixley, Bart Ogden and Jim Conant.

Directors Absent: Pete Luter

Staff Present: Ashley Eldridge, Andrea Shelburne, Greg Williamson, and Art Garrett Esq.

Guests Present: Daniel Dempsey, Susanne Dombrowski, Vic Imgarten, and Jim Brewer.

Agenda Approval : A motion was made by Paul Hempel and seconded by Bart Ogden to accept the agenda. This motion passed unanimously.

President's Report : President Conant submitted a verbal report.
Mr. Conant's report was basically congratulatory in nature, the main thrust being that it is nice to see the organization doing so well.

Executive Director's Report : Greg Williamson gave and explained his report. Discussion followed regarding Sweeping circulation. The board recommended to Greg that he return to the supplier members with the new options that were discussed.
The main new option discussed was the possiblity of a larger distribution of Sweeping to all sweeps once or twice a year. It was looked at as an outreach effort in hopes of increasing membership, with the best timing for it's issuance considered late in the fall with the convention being the focus in hopes of generating larger attendance from non-member sweeps. Another optional issue could be late winter or early spring to focus on the training sessions available for the year and the overall benefits of guild membership in hopes of enticing non-members to join. No decision was reached, but staff will continue to investigate the idea.

The other item in the Executive Director's report was that a new Communications Director, Pat Ward, had been hired and would start 8/21/00.

Treasurer's Report was given and explained by Steve Pietila .
Basically that the guild is in the black and doing well.

A Motion was made by John Pilger and seconded by Jack Pixley that director expense reimbursement (hotel and meals) be changed to a maximum of $100.00 for each scheduled meeting day.
The present $200 cap per meeting is inadequate when there is a three day meeting. The daily maximum was effectively not changed, but directors would not be penalized with more out of pocket expenses for longer meetings since they were already losing more time away from their businesses to attend.

Voting for this motion was Jim Baynes, Michaele Dempsey, Bob Fish, Paul Hempel, Jerry Isenhour, Bart Ogden, Steve Pietila, John Pilger and Marion Schroll. Abstain Jack Pixley and Jim Conant.
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A motion was made by Steve Pietila and seconded by Bart Ogden to accept treasurer's report and fiscal year 2001 budget. Voting for this motion was Jim Baynes, Michaele Dempsey, Bob Fish, Paul Hempel, Jerry Isenhour, Bart Ogden, Steve Pietila, John Pilger Jack Pixley and Marion Schroll. Abstain, Jim Conant.

Legal Report was submitted and explained by Art Garrett, Esq.
Legal reviewed the status of copyright , logo violators, and the possible building purchase agreement.

Committee Reports

Membership – Michaele Dempsey submitted a membership report. A Discussion followed regarding getting Michaele weekly or monthly updates of the membership.

International Relations – Vic Imgarten submitted a committee report. A discussion followed.
Mr. Imgarten discussed the value of our membership in the European Federation and the fact that our dues had been lowered substantially. Since this year is the business cycle, Jim Conant will attend the European meeting this year as President of our Guild and official representative.

Awards – Jim Conant submitted a report.
Mr. Conant asked for input on candidates for the President's Award and the Don Levitt Education Award. He also asked that a few extra awards be manufactured to be exhibited in the new school building. It's time to re-order membership year pins and he also was looking for ideas on how to shorten the awards portion of the banquet and still give people proper recognition.

History – Jack Pixley submitted a committee report. A discussion followed.
Mr. Pixley sent greetings from Chris Curtis, one of the original founders of Black Magic. Chris donated an old, original copy of the book "English Climbing Boys" for the new school's library. We have also acquired a large amount of old ,historical photographs of the early years of the Guild that originally belonged to Eva Horton, founder of the Guild. The committee has plans to make two wooden pedestals to display the President's and Don Levitt Awards at the new training facility.

Convention – Greg Williamson submitted a verbal report. A discussion followed.
Some seminars include a focus on gas, both beginning and intermediate. Also web development including how to design an effective web site and integrate it into your advertising to be sure it works well. There will also be an official meeting of the Chimney Safety Institute since there have been numerous questions at the membership meeting that cannot be addressed because they are CSIA issues. Discussion on whether to hold a D&D seminar immediately before or after the convention to help attendees save the cost of travel should they wish to attend both events in one year.

Region Reports

Region 8 – Michaele Dempsey submitted a report.

Region 1 – Bob Fish submitted a report.

Old Business

A motion was made by Steve Pietila and seconded by Bart Ogden to delay implementation of the name change of the monthly Guild magazine. A discussion followed. Voting for this motion was Michaele Dempsey, Paul Hempel, Jerry Isenhour, Bart Ogden, Steve Pietila, Jack Pixley and Marion Schroll. Voting against Jim Baynes and Bob Fish. Abstain John Pilger and Jim Conant.
Since there has been some concern voiced from the membership about changing the name of Sweeping Magazine, it was decided it would be best to hold off on the changing the name until the membership could offer more input. It was also thought that since a new Communications Director will start work immediately, it would be a perfect time to let her assess the situation and see what directions she might like to take the magazine.

New Business

A motion was made by Jerry Isenhour and seconded by Jim Baynes that minutes of NCSG board actions in part or in whole if published in any Guild communication medium shall be accompanied by an explanation to be approved by the President of the NCSG. A discussion followed. Voting for Jim Baynes, Michaele Dempsey, Bob Fish, Paul Hempel, Jerry Isenhour, Bart Ogden, Steve Pietila, John Pilger, Jack Pixley, Marion Schroll. Abstain was Jim Conant.
Discussion followed that the official minutes of any organization are intended only as a record of the proceedings. The membership had voiced concern that the official minutes as presented on the NCSG website were of little value without knowing what the reasoning was behind the decisions and the discussion that preceded the action. This adoption of this motion is intended to help the members understand the reasoning and help avoid misunderstanding. The commentary will be crafted by the secretary and approved by the president.

A motion was made by John Pilger and seconded by Paul Hempel to publish the approved minutes on the internet after they are published in the Guild's monthly publication. Voting for Paul Hempel, John Pilger and Marion Schroll. Voting against Michaele Dempsey, Bob Fish, Jerry Isenhour, Bart Ogden and Jack Pixley. Abstain Jim Baynes, Steve Pietila and Jim Conant. This motion was defeated.
It was felt the motion was too narrow. It would mandate the minutes be posted in Sweeping magazine which may not be possible at times due to space considerations. It would mandate the minutes be posted on the internet, but would not allow them to be posted on the internet in a timely fashion should the summary be completed and approved before it appears in Sweeping.

Jim Conant led a discussion regarding declaration of intent to run for the NCSG Board of Directors. A discussion followed.

The meeting was recessed at 1:35.

The board meeting of the Chimney Safety Institute of America took place in the interim.

The meeting was reconvened at 3:00pm.

A motion was made by John Pilger and seconded by Marion Schroll to accept the minutes of the NCSG board meeting as written. Voting for Jim Baynes, Paul Hempel, Bart Ogden, Steve Pietila, Jack Pixley, Marion Schroll and John Pilger. Voting against Michaele Dempsey, Bob Fish and Jerry Isenhour. Abstained, Jim Conant.

John Pilger

Secretary